Norms for travel reimbursement in the COVID era?

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In our newest “how can we help you?” thread, a reader asks:

What are the current norms about COVID and travel reimbursement? For example, suppose one gets invited for an in-person talk and the host promises to pay. But due to COVID, the trip had to be cancelled, the talk had to be given online, and some travel arrangements are unrefundable. Should the host pay? Or, for example, suppose one is traveling using university money, but again the trip had to be cancelled, is it still okay to submit the unrefundable travel costs for reimbursement?

Good questions. My experience is that many universities have strict policies governing these kinds of things, such that if you don’t actually travel it’s against their rules to submit travel reimbursements. So, on that, I’d be careful and forthright with your university about your situation. Hopefully, they’ll be understanding. In terms of invited talks, if the in-person visit is canceled, it seems to me that the host should clearly cover non-refundable costs. But these are just my thoughts and experiences. What are yours?

Originally appeared on The Philosophers’ Cocoon Read More

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